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Accidents are a major cause of death among children in this country; therefore, it is important that every adult becomes aware and alert to the needs of children.

This is a climbing age. Place a protective barrier around any area that may be dangerous to climb.
This is a wandering age. Lock all exits that may lead to potential danger. Toys should not have parts that can break or splinter easily. This is an experimental age. Sharp objects, matches, electrical plugs, and scissors should be kept where children cannot get to them. Either repair or discard splintered, rickety, or rusty objects.

Three-year-olds are always in a hurry. They don't always look where they are going. They know and understand the safety rules you have taught them, but they may be in such a hurry that they will trip over objects on the floor. This is an experimental age. Drugs, poisons, cleaning materials, and chemicals should all be kept safely out of reach.

Four-year-olds are eager, quick, and seemingly in constant motion.
They can understand safety rules and will remind others of them, but they can't be trusted to remember them at all times. Therefore, they still require constant supervision and frequent, firm reminders about such things as running out into the street, watching out for cars coming in and out of driveways, and obeying school rules. This is a manipulative age. Give children careful instructions for the use of tools and remind them to put tools back in their proper places after thy have finished using them.

Five-year-olds are dependable, conscientious, and anxious to please; however, they are also impulsive, investigative, and full of energy. They can help with younger children in taking necessary precautions, but since their judgment is still that of a child with a child's limited view of the world, they continue to require adult supervision.

Loading, Parking, and Safety
Parents should enter the School from the School's main entrances/gates. We ask that parents consider our neighbors and honor the City of Los Angeles traffic rules by not blocking or turning in to any of the driveways or making unlawful U-Turns in front of the School.

Park your SUV or Van in the Hayvenhurst parking lot.

When parking in the parking lot, please do not park in the Faculty designated parking spaces and, most importantly, please keep your children next to you at all times.

Also, to assure parent and child safety on campus grounds and to avoid unnecessary traffic problems, we request immediate departure after signing your child out.

Hayvenhurst parking lot gate will be closed after 9:30 AM.

Video Surveillance: To secure the health and safety of children and adults, video surveillance is installed throughout School premises. (See Video Surveillance Policy below.) All activities are monitored and recorded.

Glass door entrance on Parthenia Street will be locked from 9:30 AM to

2:30 PM. To enter the school, please ring the bell and a staff member will open the door.

Persons unknown to the staff will be asked to enter from the office entrance and will be required to show a picture ID.

State Law requires children under the age of 6 or 60 lbs. to be seated in an approved child car seat at the time of transportation by an automobile.

1. According to State Licensing regulations, parents are responsible for signing in and signing out their children on the attendance form upon arriving and leaving the school. Attendance Forms are posted in the child's classroom.
2.  Under no circumstances will a child be released to a person without prior written or verbal authorization from the parent/guardian. The staff will not release your child to anyone (including a staff member) without this authorization.
3.  Note: It is legal for either parent to pick-up the child, unless the school has a copy of a court order restricting visitation.
4.  The school must be notified in writing immediately if there is a permanent change in the child pick-up authorization form.
5.  The persons who have your authorization to pick-up your child, must be 18 years of age or older and have proper picture identification (i.e. driver’s license or equivalent).
6.  To assure parent and child safety on campus grounds, we request immediate departure after signing the child out.


School Gates:
- Hayvenhurst gate will be closed from 9:30 am and Parthenia St. will be locked from 9:30 am
- Glass door entrance on Parthenia St. will be locked from 9:15 am to 2:30 pm. To enter the school, please ring the bell and the door will be opened by a staff member.

Persons unknown to the staff will be asked to enter from the office entrance and will be required to show a picture ID.

Visitors and Volunteers:
Visitors must check in the office and be directed to the classes accompanied by a staff member. Volunteers are also expected to check in the office and are required to have a current TB clearance and physical examination report.

Holy Martyrs ARS Ashkhen Pilavjian preschool administration reserves the right to ask for proper identification from any UNFAMILIAR person on the school grounds, and request their departure if needed.

Upon picking up children  in the afternoon, parents are urged to leave the campus (including playgrounds and parking lots) immediately in order to avoid accidents and parking suggestions.

Any unusual circumstance or suspicious automobile on the campus or around it will be reported to the police by the administration.

Child Abuse:

All staff members are legally mandated to report any suspected case of any type of child abuse or neglect to authorities.

Clothing Safety:
Play is the language of children and their way of learning. The school’s uniform is designed to accommodate children’s comfort and safety. Also, the following should be considered for children’s clothing.

1.   Children should wear sturdy and comfortable shoes suitable for walking running and playing. Open toe shoes and sandals are not permitted in the school.
2.   Common sense should be practiced for the child’s hairdo, worn jewelry (especially earrings), and any other article of the child’s clothing.

Safety Precautions for Toys:
Children are allowed to bring a special toy for naptime and also one to share with their friends on sharing days. Other than sharing and sleeping toys, children are not allowed to bring items from home. The school does not assume responsibility for lost or broken items, including bedtime and sharing toys. However, please note that toys brought to school are subject to being damaged or lost.
No guns or weapon toys of any kind are permitted in the school. Jewelry, knives, war toys, nail polish, lipsticks, money, vitamins, pills and other dangerous items should not be sent with the children.

We recommend that parents avoid the following toys to prevent injuries:
·  Toys that break easily.
·  Toys that cut or puncture.
·  Toys that pinch.
·  Toys that can be swallowed.
·  Toys that are toxic or not clearly marked non toxic.

Field Trip Safety Procedures:
Children will have opportunities to participate in educational field trips to enhance their learning. A flyer will be sent home by the School to the parents describing the details of each field trip, such as cost and location. Field trips are considered to be part of the class activity; however, parents may opt their child out of such participation. By signing the Consent Form at the time of enrollment, parents also give their child permission to go on School field trips. Parents, who do not wish their child to participate in field trips, must inform the School during enrollment or at any time after enrollment. Parents are encouraged to accompany their children during these educational trips; however, parental participation is not mandatory.
For each field trip, the School provides transportation with commercial school buses for children. To prevent program disruption, we ask that parents, who accompany their children to field trips, refrain from purchasing additional items from merchants or vendors at the field trip location. All School rules, regulations, policies and practices will be in effect during field trips, unless specifically stated. Parents of students who participate in School field trips or excursions are responsible for any and all associated costs.

All individuals making the field trip shall be deemed to have waived all claims against the School and its teachers, administrators, and staff for injury, accident, illness, or death occurring during or by reason of the field trip or excursion.
While conducting the field trip, the teacher will have a first aid kit in his or her possession. Before participating in any field trip, the School must have a signed Parent Permission of Waiver of Liability and Consent for Medical Treatment on file.


Immunizations are required to preclude the potential for spread of dangerous diseases among the children in a group setting. The State of California and NAEYC require that children receive an annual physical exam up to age 6 and a series of immunizations before entering a school or a child care facility and during school years.
1.   Children will not be enrolled unless an immunization record is presented and immunizations are up-to-date.
2.   Parents are required to complete the following health forms and return them to the preschool office before the school year begins:
- Child’s Pre-Admission Health History – Parent’s Report
- Child’s Pre-Admission health Evaluation – Physician’s Report
- Parent Consent to Administer Tylenol – Parent & Physician
3.   Tylenol is the only medication that the school carries. It is considered a prescription medication. Therefore, parent’s permission and a physician’s consent are required. (Form Parent Permission – Physician’s Order to Administer Tylenol).
4.   Other than Tylenol, medication will be administered only to children with a life threatening condition, such as, allergy, asthma, seizure and other chronic conditions. Child’s physician’s consent is required to administer medication. Parents should supply the medication with the original prescription label, indicating the child’s full name, physician’s name, expiration date, and directions.
5.   All medications are kept in a locked cabinet in the main office,  or in the emergency bag. Only staff members who have been trained by a licensed health professional will administer medications.
6.   Children who exhibit signs of illness will be excluded from class and their parents will be notified immediately. While waiting in office, every attempt will be made to make the child feel comfortable.
7.   The State of California Licensing department forbids any sick child to attend the program. Parents are asked to exercise good judgment and keep children at home while ill, and seek medical attention as appropriate.
8.   The following steps will be taken to reduce occupational hazards:

  • Teaching staff and children will be trained in proper hand washing techniques.
  • On a daily basis, the playground will be inspected by the teaching staff and maintenance personnel.
  • Information will be distributed in case of any outbreak.
9 .    Children’s accidental injuries are documented on Accident Report Forms and parents receive a copy of that report.
10. Emergency release forms will be kept in the office, classroom, emergency bag, and earthquake bin.
11.   A separate emergency bag for children with known medical problems will be kept in the office and in the child’s class.
12.   Fully equipped First Aid kit / box are readily available in each classroom, restrooms and playground.

Medical & Dental Emergencies:
In case of a true emergency, the following steps will be taken:
1.   After assessing the situation, the Emergency Medical Service (EMS) will be notified immediately. While waiting for the emergency crew to arrive, one staff member may follow directions given over the phone by the emergency dispatch personnel.
2.   The parent of the child or relative of a staff member will be notified immediately.
3.   Upon arrival of the emergency crew, the emergency release form will be presented to them.
4.   One staff member will accompany the child to the nearest hospital chosen by the emergency personnel (in Los Angeles County, patients are transported by emergency crew to the nearest hospital that would be available at that specific time).

At Holy Martyrs ARS Ashkhen Pilavjian Preschool the following steps are taken to control the danger of hazardous materials:
·  Lead free paint is used in the school.
·  Cleaning agents and housekeeping supplies are labeled and kept in locked storage.
·  Drinking water and water used for cooking is purified and lead free.
·  Electric outlets are covered at all times.
·  First Aid supplies are kept in locked storage.
·  The school has been inspected for asbestos and lead.
·  Children will be kept indoors in an event of air pollution.
·  Floor covering are secured to keep staff & children from tripping or slipping.
·  In order to maintain a pest / insect / animal free environment, the program uses only the bait system. The program avoids pesticides and herbicides.



A. General
Being prepared at the time of a disaster is an important aspect of our Preschool program operation.
·  The entire school campus is equipped with emergency disaster provisions.
·  The school has an emergency plan. Written emergency procedures and evacuation maps are posted in each classroom.
·  Fire and earthquake drills are practiced on an ongoing basis.
·  All of our teachers are trained in CPR, First Aid, and certified in Disaster Preparedness Procedures by the Fire Department.
·  We are prepared to care for the students for 72 hours after a disaster or an earthquake. The school will remain responsible for all children on premises until they are released to a parent, guardian, or other designated person. If not picked up immediately, staff will remain with the children until all have been reunited with their families.

  1. Employees
    Employees will remain on the premises as designated by law. Employees will be subject to complete whatever task is assigned by the person or persons in charge and may not leave the premises until the person or persons in charge give them official permission to leave.    
  2.  B. Parents
     To further assure the safety of our students, parents are expected to pursue the following measures:
    ·  Do not call the school during or immediately following a disaster. Communication lines must remain open for emergencies.
    ·  Anticipate delays on your way to school due to cluttered streets.
    ·  Do not block the school’s driveways and entries. Please realize that all parents are trying to pick up their children at the same time, please be courteous to others needs.
    ·  It is very important to keep your child’s Medical Consent and Emergency Release Form & all contact informations up to date.
  3. C. Student Release
    The school will follow these procedures at the time of student release:
    ·  All school entrances will be closed immediately.
    ·  A temporary child release station will be set up next to either main gate.
    ·  Children will be released only to a parent or an individual designated by a parent, whose name is listed on the child’s Emergency Release Information Form (picture identification will be requested). With this in mind, please make sure your child’s emergency form is always up to date. All parents or designated parties, who come for students, will be asked to wait at the child release station. A teacher will escort children to them.
    ·  All parents or designated parties, who come for students, will be asked to sign the children out at the temporary student release station.
    ·  If evacuating the school becomes necessary, signs will be posted on the main gate notifying parents of the children’s new location.


A. Before the earthquake:
- Classrooms should be assessed on an ongoing basis for hazards such as, unsecured toy shelves, heavy objects on shelves, inadequately supported light fixtures, hanging plants and objects blocking the exits.
- Each class should have an emergency backpack containing the following items:
a. Flash light with extra batteries
b. First Aid Kit
c. Emergency light sticks
d. A copy of each child's Emergency Release Form
e. Student attendance sheet
f. Drinking water
g. Snacks for children
h. Tissue paper
- The emergency evacuation plan and procedures should be posted in the classrooms.
- Fire extinguishers should be maintained and operational with valid expiration dates.

B. At the time of an earthquake:
1. When shaking begins:
a. Shout "Duck & Cover"
b. Children & adults duck and cover as practiced during earthquake drills.
c. Get under a desk or table if possible. If furniture moves, move your own body with it remaining under cover.
d. Turn away from windows and drop the knees.
e. Clasp hands behind neck; bring arms against head (covering ears), close eyes, and drop head to knees.
f. Remain silent and hold position for five minutes, or until shaking has stopped, whichever is longer.
g. Alert children that a loud rumbling noise is an expected part of an earthquake.

2. When initial shaking stops:
2. A. Evacuation
a. a. Calmly take the children outside to the evacuation areas if safe. Take the room's emergency
b. supply bag and the SIGN IN/OUT FORMS with you.
c. b. After leaving, if there are trapped victims inside mark the door with a red circle, if the
d. room is clear mark the door with a blue circle.
c. After reaching the evacuation site, take roll call (count the children). Report to Director or person in charge.
d. Account for all adults. Report any missing persons.
e. Report to the authorities for missing persons.
f. Give reassurance to the children.
g. Be prepared for aftershocks.

2.B. Emergency Duties (Teams)
a. Lock all the gates.
b. Search and Rescue team: (Teachers on the team should resume their duty after evacuating children to the designated area). Search restrooms and all the rooms on the campus for trapped or separated children or adults. Rescue trapped and injured persons.
c. Set up parent check in station at the main gate. (Child Release team). Children will be called through the talk radio and will be escorted to the main gate by designated teachers. Parents or authorized persons will be required to show picture I.D. and sign their children out on the EMERGENCY RELEASE FORM. (This team is responsible for posting signs if campus should be evacuated).
d. Move the supplies to the designated areas. (Supply team)
e. Spread the emergency air signal flag in the parking lot. (Search & Rescue).
f. Assess safety of the buildings, surroundings of the evacuation site and the campus. (Evacuation team)
g. If needed, shut the utilities down.


The following procedures should be followed at the time of a fire:
1. Use fire alarm pull stations.
2. Report the fire
a. Dial 911
b. Assign one person to meet the fire officials.
3. Evacuate children and adults to an area well away form the buildings and safe from the automobiles of sightseers.
a. As soon as the fire is discovered, start the orderly evacuation of the building, as during fire drills.
b. Teachers take with them their attendance sheet and classroom emergency back packs.
c. Administration or pre-designated personnel check restrooms and other rooms for adults and children.
4. After evacuation
a. When safe within the pre-designated evacuation areas (playground and parking lot), all children and adults must be accounted for.
- * Teachers take roll of their own classes.
- * Director checks with each teacher to make sure the children and any adult assistants are all accounted for.
b. Director and teachers reassure children of their safety.
c. First Aid is administered if needed.
d. Buildings are not reentered until fire officials give permission.


In case of security threats, intruders, and unusual events outside the campus, following procedures will be taken:
1.   Adults should not panic and should stay calm.
2.   Lock all gates and classroom doors.
3.   The office will announce a secret code over the intercom / loud speaker. This code will let the teachers know that there is a “lock-down” situation.
4.   Everyone should remain in the classroom until the “lock-down” situation is lifted.


1. In case of power failure, use the emergency lighting system and the emergency supplies.
2. In case of gas leak, the gas company should be contacted immediately.

All the above Safety Guidelines are reviewed and evaluated by the Administration & Teaching Staff each year to ensure the accuracy and to spot areas of weakness or oversight to be remedied for a future disaster / emergency.


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